Personal Assistant & Admin Office ( Male or Female )

Al Khobar, Saudi Arabia

Posted 43 days ago

23 Applicants already applied 23
Seen
  • Experience Needed:
    3 to 5 years
  • Functional Area:
    Admin & Office Support
  • Job Type:
    Full Time
  • Languages:
    English
  • Vacancies:
    1 open position
  • Salary:
    USD per month

Job Summary


Our Client one of the leading Catering Companies based in Al Khobar - Saudi Arabia is looking for Personal Assistant & Admin Office Male or Female. ( Lebanese Nationality Only ) as per client's request.


Job Discription:

 

  • Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention.
 
  • Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
    Booking and arranging travel, transport and accommodation, organizing events and conferences
 
  • Reminding the manager/executive of important tasks and deadlines, managing databases and filing systems
 
  • typing, compiling and preparing reports, presentations and correspondence
 
  • Implementing and maintaining procedures/administrative systems, liaising with staff, suppliers and clients collating and filing expenses.
 
  • Completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
 
  • Manage office supplies stock and place orders
 
  • Prepare regular reports on expenses and office budgets
 
  • Maintain and update company databases
 
  • Organize a filing system for important and confidential company documents
 
  • Answer queries by employees and clients
 
  • Update office policies as needed
 
  • Maintain a company calendar and schedule appointments
 
  • Book meeting rooms as required
 
  • Distribute and store correspondence (e.g. letters, emails and packages)
 
  • Prepare reports and presentations with statistical data, as assigned
 
  • Arrange travel and accommodations
 
  • Schedule in-house and external events


Requirements:

 
  • Excellent oral and written communication skills, and English language. 
 
  • Organizational skills and the ability to multitask.
 
  • The ability to be proactive and take the initiative
 
  • Flexibility and adaptability
 
  • Tact and diplomacy

 

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