Job Summary

Our client is looking for an Administrative Assistant to play the following roles... 
 

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
• Manage office supplies inventory and place orders as necessary.
• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
• Provide administrative and clerical support to the CEO.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Setup and coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Handle information requests.
• Prepare correspondence.
• Manage spreadsheets.
• Prepare confidential and sensitive documents.
• Prepare correspondence, reports, and materials for publications and presentations.
• Meet and greet clients and visitors.
• Maintain hard copy and electronic filing system.
• Liaise with clients to find out their exact event requirements.

Requirements:

• Able to work under pressure. Work requires willingness to work a flexible schedule and occasional overnight travel.
• Fluent English language skills (reading, writing and Speaking).Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
• Must have exceptional attention to detail
• 2-5 years of work experience in an administrative/office management 
• Strong organizational and time management skills, and ability to priotitize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Excellent use of Microsoft Office applications and telephone protocol.