Office Manager

Muscat, Oman

Posted 10 days ago

31 Applicants already applied 31
Seen
  • Experience Needed:
    5+ years
  • Functional Area:
    Admin & Office Support
  • Job Type:
    Full Time
  • Languages:
    English
  • Vacancies:
    1 open position
  • Salary:
    1900 to 2700 USD per month

Job Summary

Our client is looking for an Office Manager to play the following roles... 
 

  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies.
  • Book travel arrangements and handle visas process.
  • Provide general support and information to visitors and colleagues if needed.
  • Handle multiple tasks.
  • Prepare and monitor invoices monthly.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Carry out administrative duties such as typing, copying, binding, scanning etc.
  • Write letters and emails.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Handle the reception area.
  • Maintain computer and manual filing systems.
  • Handle sensitive information in a confidential manner.
  • Take accurate minutes of meetings.
  • Coordinate office procedures.
  • Reply to email, telephone or face to face inquiries.
  • Develop and update administrative systems to make them more efficient.
  • Resolve administrative problems.
  • Maintain up-to-date employee holiday records.
  • Coordinate repairs to office equipment.
 

Requirements:
 

  • Excellent communication skills
  • Knowledge of office management systems and procedures
  • Excellent organizational and time-management skills
  • Good English
  • Excellent time management skills and ability to multi-task and prioritize work
  • Computer Skills
  • Time Management
  • Hard worker
  • Proficient in MS Office
  • Work under pressure
  • Strong communication skills
  • Problem Solving
  • Lead and direct the work of others

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